Jun 16, 2024  
2015-2016 Graduate Catalog 
2015-2016 Graduate Catalog [ARCHIVED CATALOG]

Registration and Records

All continuing students in good standing and all applicants accepted to the University are eligible to register each semester.

Students are responsible for ensuring that their address and phone number on file with the University are correct and up-to-date. Address changes may be made in-person with the Office of the Registrar, sent via fax to 303-556-3999, or via the Student Hub.

Information on the registration procedure, registration dates, and student responsibilities and obligations related to registration is available via the Student Hub.

Priority Registration

Priority registration is designed to enhance the University’s ability to help students achieve graduation status. The priority registration system allows students who have earned a certain amount of credits to register prior to other students who are further from graduation. Only passing grades and transfer credit are included in this calculation.

Priority registration also accommodates students with special circumstances that impact their ability to access the classes they need to maintain satisfactory progress toward the completion of their degree.

Priority registration is structured as follows:

  1. Graduate students, NCAA, students with disabilities requiring accommodations approved with the Access Center, and Veteran students who received VA benefits or Tuition Assistance the previous semester.
  2. Seniors
  3. Juniors
  4. Sophomores
  5. Freshmen
  6. Non-degree-seeking students
  7. Newly admitted students

Legitimate Academic Interest to Attend a Course

To attend a class, students must have a legitimate academic interest (e.g., be officially registered, waitlisted, auditing a course, enrolled through CU Denver pooled program, etc.). Individuals may not attend a class if they do not have a legitimate academic interest. Officially registered means that students have been accepted for admission by the University, and that the Course Reference Number (CRN) for the class is entered on the student’s registration record. The deadline to register for a full-semester class is the census date, specified on the Academic Calendar . There are pro-rated deadlines for all other courses outside of the full-semester courses.

Changes in Registration

Enrolled students may adjust their schedules by dropping and/or adding classes. Students must add or drop classes before the drop deadline. Students must follow proper drop or withdrawal procedures in the event that they do not attend a class. Failure to attend class does not constitute withdrawal. Students who do not officially withdraw or drop their classes will be assessed full tuition and fees.

Drop/refund and withdrawal deadlines are located via the Student Hub on the Student Detail Schedule.

Students who reduce their course load after the drop deadline and before the withdrawal deadline will receive a “W” notation for each course they have dropped. Refer to the withdrawal policy in this catalog under Academic Policies and Procedures .

ALL STUDENTS ARE RESPONSIBLE FOR ALL REGISTRATION TRANSACTIONS. Students are also responsible for following all drop deadlines.

Emergency Withdrawal

Called to Active Military Duty:

The University will assist any student called to active military service with reasonable accommodations. As a primary point-of-contact, students must work with the Office of the Registrar, Veteran Education Benefits in order to review all options prior to leaving the University. Depending on when in the semester the student is called to duty, they will have different options, including administrative drop, withdrawal, or incomplete.

Office of the Registrar, Veteran Education Benefits, Student Success Building, Suite 160 (#3), 303-556-2993, VAEdBenefits@msudenver.edu.

Other Emergency Withdrawal:

Students who must withdraw during a semester due to unforeseen or extenuating circumstances including state or national emergency should see the Office of the Registrar. The Office of the Registrar will make the final determination for administrative withdrawal on a case-by-case basis. Students who request an administrative withdrawal may also request a tuition refund by filing a Tuition and Fees Appeal through the Office of the Bursar.

Office of the Registrar, Student Success Building, Suite 160 (#3), 303-556-3991, Regquery@msudenver.edu.

Office of the Bursar, Student Success Building, Suite 150 (#4), 303-556-6188.

Selective Service Registration Certification

As of July 1, 1993, any male student who fails to register for the Selective Service will be ineligible for federal student aid, according to the Military Service Act (Public Law 97-252).

Colorado Revised Statute 23-5-118 (selective service registration prerequisite to enrollment) requires all males between the ages of 18 and 26 to certify that they have registered with Selective Service before enrolling in any state-supported institution in Colorado. Any male who has not registered by his 26th birthday will be ineligible to enroll at the University. A Selective Service registration hold will be placed on the student’s account until the student registers with Selective Service at sss.gov and provides a Selective Service Certification Form to the Office of the Registrar.

Definition of Full-time and Half-time Status

The following chart outlines the number of semester hours required to meet full-time and half-time status for fall, spring and summer semesters:

Full-time 6 or more semester hours
Half-time 3-5 semester hours
Less than Half-time 2 semester hours or less

Official Transcript (Official Academic Record)

The official transcript is a certified copy of a student’s permanent academic record. It contains the official signature of the registrar and the official seal of the University. Students may order transcripts by logging in via the Student Hub. There may be a delay in request depending on the end of term grading and posting of degrees. Transcripts will only be issued upon written request which should include:

  • Student’s full legal name as recorded while attending MSU Denver;
  • Student’s identification number;
  • Birth date;
  • Last term of attendance;
  • To whom and where the transcripts are to be sent
  • Number of copies desired; and
  • Student signature authorizing the release of records.

Transcripts will be withheld due to indebtedness to the University or for other appropriate reasons. Students who owe money to the University may contact the Office of the Bursar, 303-556-6188, to arrange payment.

Falsified Transcripts and Diplomas

Altering, modifying, tampering with, or in any way falsifying an official Metropolitan State University of Denver transcript or diploma is a crime. The University has implemented multiple measures to detect such conduct. To protect the integrity and value of an MSU Denver degree, the Attorney General will vigorously prosecute, through the criminal justice system, those who commit these crimes.

In addition, students found responsible for falsifying an official MSU Denver transcript or diploma will face a University judicial hearing and appropriate sanctions may be imposed, including suspension, dismissal, and loss of credit, which could affect the student’s permanent record.

Health Insurance Requirement

All U.S. citizens are required by Federal law to have health insurance coverage that meets the standards set forth in the Affordable Care Act. The University offers students taking nine (9) or more credit hours in any given semester a high quality health insurance plan at a price considerably below similar plans offered through the State’s Health Insurance Exchange. The University-offered plan also includes special cost saving benefits of 100% coverage with no deductible and no co-insurance for all services at the Health Center at Auraria. This insurance program is offered as a means to save students money on health insurance, while ensuring that students are in compliance with Federal law.

All students, undergraduate and graduate, taking nine (9) credit hours or more in any given semester of attendance are required to either participate in the University-offered health insurance program or submit proof of having outside health insurance that meets the University’s compliance standards by submitting an electronic waiver form available via the Student Hub by the waiver deadline for the current semester. Proof of having outside health insurance must be submitted each semester a student is taking nine (9) or more credit hours.

Note that students who initially register for nine or more credit hours, but subsequently drop below nine credit hours before the waiver compliance deadline, will automatically have the insurance charge removed from their tuition bill and will not be covered by the University-offered health insurance for the current semester. Student taking less than nine (9) credit hours are not permitted to voluntarily participate in the University-offered student health insurance plan. If a semester premium is not paid in full, any submitted claims during that semester will be denied. For additional details of this requirement, including the University’s Outside Health Insurance Compliance Standards, visit www.healthcenter1.com.

Immunization Requirement

The immunization requirement is to ensure the health and safety of all constituents on the Auraria campus, and the University is required by State law to enforce this requirement in the interest of public health.

Students must comply with the State of Colorado’s Immunization Policy requirements for higher education by submitting documentation of their previous immunizations, specifically MMR (measles, mumps and rubella.) This documentation must be submitted during the first semester of attendance by the immunization deadline. The summer/fall deadline is October 1 and the spring deadline is March 1. Students who do not comply with this requirement will not be able to eligible to register for future semesters. Non-compliant students will have an immunization “hold” put on their account if they have not submitted their immunization documentation by the published deadline during their first semester of attendance.