Other Policies

•  Late_Registration_Fee_Policy
• Official_Registration
• Changes_in_Registration
• Semester_Hours_Credit
• Curriculum__Advising_and_Program_Planning__CAPP_
• Graduation_Procedures
• Diplomas_and_Commencement
• Official_Transcripts__Official_Academic_Record_
• Falsified_Transcripts_and_Diplomas
• Grades_and_Notations

OTHER POLICIES

1.     Late Registration Fee Policy

Metropolitan State College of Denver will administer a $100 service charge to students registering for Term 1 Fall and Spring semester classes past the posted late registration date on the Academic Calendar and the appropriate fall/spring schedule. Term 1 classes are those scheduled during the regular, full 16-week fall and spring semester, including online classes, classes at Metro North and Metro South and 2+2 courses. This does not apply to Winterim, Summer session courses or other parts of term classes. This fee is classified as a User Fee and Charge for Service under the Student Fee Plan and will be assessed at the time of registration. Exceptions include students registered only for non-Term 1 classes, Metro State employees who are taking advantage of the tuition-reimbursement benefit and not allowed to register prior to the first day of classes, and students who were placed on wait lists prior to late registration date yet absorbed later. Appeals will be handled initially through the Office of Enrollment Services and ultimately through Office of the Bursar whose decision will be final.

NOT included as Exceptions:

·      Part-time students taking Term 1 classes

·      Non-degree students taking Term 1 classes

·      Any other students taking Term 1 classes other than those described as exceptions above

Students must be officially registered for classes at Metro State College. Officially registered means that students are enrolled and appear on faculty class rosters.  Students are able to confirm their enrollment by obtaining their schedule from MetroConnect (metroconnect.mscd.edu). The deadline to register for a full-semester class is the census date for that semester. For fall and spring semesters the census date is the 12th business day of the semester; for summer semester the census date is the 8th business day of the semester. These deadlines are available on the online Academic Calendar at www.mscd.edu/academic/acal.htm There are pro-rated deadlines for part-of-term classes. It is students’ responsibility not to attend a class if they are not officially registered.

3.     Changes in Registration

Enrolled students may adjust schedules by dropping and/or adding classes. Complete information concerning dropping and/or adding classes and the tuition and fee refund schedule can be found on MetroConnect (metroconnect.mscd.edu).  Students who reduce their course load after census date and before the withdrawal deadline will receive an “NC” notation for each course they have dropped. Refer to the NC notation policy in this catalog, under academic policy and procedures.  ALL STUDENTS ARE RESPONSIBLE FOR ALL REGISTRATION TRANSACTIONS. It is the responsibility of the student to follow all deadlines according to the published Academic Calendar each semester the student is enrolled at Metro State.  

4.     4. Semester Hours Credit

Course credit is based on units designated as semester hours. One semester hour or one base contact hour equals a minimum of 750 minutes; this translates to a minimum of fifteen, 50-minute class hours per semester. Time required for class preparation is not a consideration in the calculation of course credit. A three semester hour course will require six to nine hours of work each week outside of class. Omnibus courses involving laboratory work give one semester hour of credit for each two, three or four hours of scheduled work in the laboratory during a week, depending on the course. Internships require a minimum of 2,250 minutes for each hour of credit.

5.     Curriculum, Advising and Program Planning (CAPP)

CAPP produces a Compliance Report that is an advising tool to be used by students and their advisors throughout the students’ academic career at Metro State. Students with declared programs should discuss their progress toward completion of program with their faculty advisor. CAPP Compliance Reports can be printed in the student’s academic department or by logging on to MetroConnect (metroconnect.mscd.edu). Degree-seeking students must apply for degree candidacy by completing an Application for Graduation with the Office of the Registrar at the start of their final semester.

6.     Graduation Procedures

Students who anticipate completing all degree requirements within the next two semesters should review the following sections of this Catalog: Academic Program Requirements; Academic Policies and Procedures (pertaining to Curriculum, Advising and Program Planning [CAPP], Graduation, Diplomas and Commencement).

Degree-seeking students formally declare their degree candidacy by filing an Application for Graduation with the Office of the Registrar just prior to their anticipated semester of graduation, but no later than the deadline stipulated on Metro State’s Web site (www.mscd.edu/academic/acal.htm). The Application for Graduation should be filed only by students who intend to complete all degree requirements by the end of the upcoming semester and should be filed in consultation with the student’s academic program. If a student does not graduate, another Application for Graduation must be submitted for a subsequent semester.

After submitting the Application for Graduation, students will have their academic records reviewed for completion of all degree requirements. All degree applicants will be mailed a CAPP Compliance Report indicating their graduation status and any discrepancies that exist. Students will be given a deadline by which to explain these discrepancies to the graduation office. Students will not be eligible as candidates for graduation if they do not comply with this deadline. As candidates for graduation, students will receive information about the final steps in the graduation process and the commencement ceremony. Students should ensure that their current address is on file with the Office of the Registrar through their MetroConnect e-mail account.

7.     Diplomas and Commencement

Students who have met all requirements for graduation are granted diplomas at the end of the semester for which they are degree candidates. Diplomas may be withheld because of indebtedness to the College. Completion of two majors does not result in two degrees or diplomas. Diplomas are issued approximately three weeks after the semester ends. Students may pick up their diplomas or make arrangements for them to be mailed. Information will be sent from the Office of the Registrar to graduating students about these arrangements.

There are commencement ceremonies at the end of the fall and spring semesters. Graduates are encouraged to attend one of the two ceremonies. The commencement program lists candidates and degree awarded. Although there is no commencement ceremony in the summer, students can still graduate. Summer candidates are asked to attend the fall commencement ceremony. Their names and degree will appear only in the fall commencement program. Check Metro State’s web site for complete, up-to-date information about commencement at www.mscd.edu/student/commencement/ or call 303-556-6226.

8.     Official Transcripts (Official Academic Record)

Transcripts with the posted degree will be available approximately three weeks after the semester ends. Students may request transcripts as early as the middle of their last semester and indicate that it is to be held until the degree is posted. Transcripts may be requested in person at the Office of the Registrar, CN 105, by fax at 303-556-3999, or via the Web at the Registrar’s homepage www.mscd.edu/enroll/registrar under transcripts.

The official transcript is a certified copy of a student’s permanent academic record. It contains the official signature of the registrar and the official seal of the College. Students may order transcripts by logging in to MetroConnect (metroconnect.mscd.edu). There is no charge for transcripts, except for faxed requests. Students requesting to have a transcript faxed will be charged $6.00. There may be a delay in request depending on the end of term grading and posting of degrees. Transcripts will only be issued upon written request which should include:

• Student’s full legal name as recorded while attending Metro State;
• Student’s identification number;
• Birth date;
• Last term of attendance;
• To whom and where the transcripts are to be sent;
• Number of copies desired; and
• Student signature authorizing the release of records.

Transcripts will be withheld due to indebtedness to the College or for other appropriate reasons. Students who owe money to the College may contact the Office of Student Accounts, 303-556-6188, to arrange payment.

9.     Falsified Transcripts and Diplomas

Altering, modifying, tampering with, or in any way falsifying an official Metropolitan State College of Denver transcript or diploma is a crime. The College has implemented multiple measures to detect such conduct. To protect the integrity and value of a Metro State degree, the Attorney General will vigorously prosecute, through the criminal justice system, those who commit these crimes.

In addition, students found responsible for falsifying an official Metro State transcript or diploma will face a College judicial hearing and appropriate sanctions may be imposed, including suspension, dismissal, and loss of credit, which could affect the student’s permanent record.

10.  Grades and Notations

Faculty MUST assign a grade. Every student on the E-Grade worksheet must be given a grade or grade notation. The appropriate grade and grade notations will appear in the grade drop-down box for each student. Faculty members may NOT leave the E-Grade box blank. The Registrar’s Office will remind faculty of this through e-mails prior to grading at the end of each semester.